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How do I create and send quick replies with tags to guests?

Easily create quick replies with tags that are auto-filled with reservation-specific information.

Jenny Krones avatar
Written by Jenny Krones
Updated over 2 weeks ago

To save time as a host when replying to common questions or sending common messages, you can create quick reply templates. These templates can be personalized with tags that dynamically fill in guest, reservation, and listing details.

How Do I Use Quick Replies with Host Tools?

1. Select the “Inbox” tab on your Host Tools dashboard.

2. Click on the blue chat bubble at the bottom left corner of your selected conversation

3. Select “Add New Quick Message”

4. Name your new quick reply. For this example, we will add a quick reply for parking.

Quick replies

5. Type in your message and add any tags you would like to use.

6. Choose the listing, or listing group, this message is specific to. This is very important for two reasons. The first is that only quick replies assigned to the listing or the group the reservation is part of will show up for each guest. And, even more importantly, our AI-automated responses will use this information to answer guests' questions. If you have many different units and they all have different parking instructions, our AI tool will need to know which listing each set of instructions is for.

7. Save.

Quick Replies

8. Now you can easily use this parking quick reply by choosing the “Use this reply” button.

Quick replies

9. The message will preview in the chat box with your tags auto-populated, allowing you to make custom adjustments before sending. When you are ready to send the message, simply select the paper airplane icon to the right.

10. That’s it! You can add as many quick reply templates as you need.

You can use quick replies from the website or the Host Tools app!

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