The integration between Host Tools and PriceLabs allows you to use PriceLabs's dynamic pricing and minimum night requirements on all properties you have connected to Host Tools. Each single Host Tools listing may include linked Airbnb, VRBO, Booking.com, and Houfy listings. This way, you will only be charged by PriceLabs for each Host Tool's listing, instead of being charged for every channel your property is listed on.
To integrate PriceLabs into your Host Tools account, you will need to follow the steps below on Host Tools and PriceLabs.
From Host Tools
Choose "PriceLabs" as the price source in your listing's settings.
Copy your API access token from the API & Integrations section of your settings page.
From PriceLabs
Log in to PriceLabs, or create an account if you do not already have one. You will need an account with PriceLabs to use them to set your prices on Host Tools.
Click "+ add listings" in the upper right-hand corner.
Select "Host Tools" from the list.
Paste the Host Tools API access token in the "auth token" box and click connect.
PriceLabs will now download your listings from Host Tools. You can read more about configuring your dynamic pricing settings on the PriceLabs Help Center.
If you were already using PriceLabs with Airbnb, VRBO, or another channel, follow these steps to transition your listings in PriceLabs seamlessly without losing settings or disrupting your pricing updates.
Integrate your new PMS with PriceLabs
Go to PriceLabs Integrations page and locate the specific instructions for Host Tools to import your listings into PriceLabs.
After import, your dashboard will display listings from both the old and new systems.
Map Old Listings to New Listings
Map your old and new listings by following this guide on Mapping Listings From Different Channels
When mapping, you can choose to copy all the customizations listed below from the parent listings to the child listing. Ensure to check ALL four checkboxes.
Minimum, Base, and Maximum Prices
Listing-level customizations and Date-specific overrides
Group/Sub-group assignments
Merge parent's Notes and Reminders with child's
The old PMS or channel listing becomes the “parent listing”, and the new PMS listing becomes the “child listing.”
After mapping, check your new listings in the Multi-Calendar page to confirm that prices look consistent.
Important Note:Account-level customizations won’t transfer automatically. Please set them up manually.
If you're migrating from one PMS to another, be sure to export your historical reservation data from the old PMS and import it into the new one. This ensures your Portfolio Analytics remains accurate and complete.
Turn On Sync for New Listings
Click “Sync Now” at the listing or account level for your New Listings.
After a few minutes, verify that prices appear correctly in your new PMS calendar.
Turn Off Sync for Old Listings
Once your new listings are confirmed to be syncing correctly, turn off sync for the old listings.
This will prompt you to choose how to handle child listings. Choose "Promote Another Child Listing to Parent," then select your New Listing and click Select.
On the next page, select "Promote this Child Listing to Parent" and then click Select.
Remove Old Listings (Optional)
Ensure historical reservation data from your old PMS has been imported into your new PMS before removal.
If not, keep old listings in PriceLabs for continued access to historical data in Portfolio Analytics.
When ready:
Switch off the ‘Sync Prices’ toggle for old listings.
Unmap the listings following the steps mentioned here
Follow steps in this guide to remove listings: How to Remove listing(s) from Your Dashboard
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If you'd like to raise or lower rates on different channels, you can create a channel-specific pricing rule on Host Tools. Many people add 3% to their VRBO listings, for example, to account for extra fees. Check out this blog post to read more about Host Tools' pricing and availability rules in detail.